Organizations that receive transit passes through the Transit Empowerment Fund are required to submit monthly reports on the bus passes they distribute to clients.
A monthly reporting tool is made available on the Partner Portal of the TEF website starting on the first business day of each month. A reminder of that month’s reporting deadline (the 15th of each month) as well as a link to that reporting tool is sent out to recipient organizations on the first business day of the month.
On the 10th of each month, we send out a reminder to submit monthly reports by the 15th with a link to the reporting tool as well as a list of the organizations that have already submitted their report for that month.
Reports submitted between the 15th and the end of the month are considered late.
It is very important that you report your organization’s bus pass distribution accurately and in a timely manner. Late reporting can impact your ability to qualify for an abbreviated application (which is much easier for you to fill out and for us to process) as well your organization’s eligibility for free passes in the future.
If you know in advance that you won’t be able to report on time, please let us know. We try to be reasonable about the deadlines and will make exceptions if warranted. It is better to report late than skip reporting as this is where errors start to creep up.
If your organization does not distribute any passes for a given month, you will still need to submit a monthly report. Simply indicate on the form that no passes were distributed that month.
When you submit your monthly report, a copy of your responses will automatically be sent to your email. Please keep these in your files.
Please click here to review the questions included in the monthly reporting survey. Reporting questions correspond with the information recorded on the Daily Pass Distribution Tracking Log. This includes number of unique recipients, types of passes distributed, gender and age of recipients, and primary purpose for which the passes are distributed (employment, education, healthcare, or social services).